VACANCY - Personal Assistant (x2)
Non-Bank Financial Institutions Regulatory Authority (NBFIRA) invites suitably qualified individuals to apply for the following vacancy:
PERSONAL ASSISTANT X2
Main Purpose of the job
Provide executive secretarial and administrative services to the Deputy Chief Executive Officer
Key responsibilities
- Receive telephone calls and correspondences, and attend to visitors/clients
- Attend to queries or refer issues beyond own scope to relevant staff
- Conduct specific research, prepare statistical reports, and handle information requests
- Manage and maintain the calendar of the Supervisor, and ensure the schedule is followed and respected
- Prepare meeting agendas, briefing materials and presentations as needed to support the Supervisor
- Make logistic arrangements for meetings
- Take minutes of meetings, produce and distribute minutes after vetting by the Supervisor
- Accompany and support the Supervisor on foreign trips if required
- Accurately track and reconcile monthly expenses for the Supervisor
Qualifications and Experience
Degree in Business Administration or related field from a recognised institution.
At least 6 - 7 years similar experience post-qualification experience in a secretarial/administration environment, of which 3 - 4 years should have been as Personal Assistant to a top leadership position.
Skills and Competencies
- Organising, planning, document and office management
- Proficient in the use of computers and software relevant to the position
- Customer care and service
- Telephone etiquette
- Work independently and without too much close supervision
- Maintain confidentiality and respectful of sensitive situations
Interested candidates who meet the requirements are invited to submit their applications, CV, certified copies of their academic qualification.
The names of and contact details of two referees (2) who know you in a capacity to comment on your suitability for the position applied for. One of the referees should be either your current or previous employer.
Preference will be given to qualifying citizen applicants. Further, kindly note that only shortlisted applicants will be responded to.
All applications referencing the positions applied for should be sent to the following email address: recruitment@nbfira.org.bw
Closing date of applications is on Fri 28, June 2024 latest by 17:00hrs.
